full time equivalent calculator

Take into account seasonal and annual growth trends, making use of your most current market analysis figures. You want to scale up your operations and increase your profits — but only if your business can handle the costs.

full time equivalent calculator

In general terms, full-time equivalent is a unit of measure that plays a role in calculations used in project management and federal programs for eligibility purposes. Thus, the number of full-time https://www.bookstime.com/ employees working full eight hours is 62.5. It is used to determine the requirement of human labor for a project or a task. It measures the labor capacity a project, activity, or task needs.

How to Calculate the Full Time Equivalent

FTE refers to one full-time employee or the equivalent of a full-time employee. If you’re offering health coverage to remote workers, there may be some additional considerations. Read our employer’s guide to find out more about different types of insurance you can offer your employees.

  • While 30 hours per week is the minimum number of hours needed to be classified as full-time by the IRS, in many companies, a 40-hour workweek is considered full-time hours.
  • In a recent conversation, Toggl Track’s CFO shared her process for determining whether or not the company is ready for a new hire.
  • She received her CPA from the Accountancy Board of Ohio in 1994 and has a BS in Business Administration/Accounting.
  • There are 168 working hours in January, and the ABC Company staff works 7,056 hours during the month.
  • If, for example, your organization has 300 full-time employees and 1,000 part time contractors who work a varying number of hours, FTE calculations can simplify the total number of employees or hours worked.
  • With three part-time positions, this results in a value of 1.5.

Full-time equivalent employees are people who work the entire workweek—eight hours per day, five days a week, totaling 2,800 hours per year. Then, as shown in the example illustration, calculate the number of actual hours worked by full-time employees per time period by multiplying your employees by 40 weekly hours and then by 52. Unlike FTEs, your headcount is totaled regardless of how many full-time or part-time employees you have or the number of hours per day they work. Depending on how many part-time workers you employ, you’re likely to have a higher overall headcount than FTEs. If your business has fewer than 50 FTEs, you aren’t considered an ALE, and therefore aren’t required to offer health insurance policies to your employees or pay a penalty. However, it’s a good idea for employers of all sizes to provide health benefits to care for your employees and increase employee retention.

FTE calculation methods for federal programs

If you have a mix of full-time and part-time employees, the full-time equivalent lets you represents the full-time hours that all of the employees in your business work. FTEs are important for checking HR metrics and determining tax statuses for your business, but luckily they’re pretty easy to calculate on your own. Keep reading to find out everything you need to know about calculating FTEs and how to use them. The number of employees in a company is not an easy concept to define. Staff movements can be numerous depending on your activity, the economic context, the contract of each of your employees and the size of your company. Beyond its impact on your obligations and costs, knowing your workforce will allow you to plan the right resources at the right time and optimise their volume according to the context. Among the methods of calculating the number of employees, the full-time equivalent is an important unit of measurement for establishing a reliable budget and managing your business strategy.

  • A full-time employee is equal to one FTE; a part-time employee is equal to 0.5 FTE.
  • We already discussed how to use work hours to calculate FTE for individual employees.
  • Next, she uses this figure to estimate the company’s health (awesome, of course!) by comparing it to the amount Toggl Track needs to operate properly.
  • Appeared in G2 Crowd Learning Hub, The Good Men Project, and Pick the Brain, among other places.
  • Once a business knows the FTE of each employee, they can calculate their company’s FTE.

All credits or contrasts include everything of an individual like their abilities, focuses, or hours. Moreover, the nature or fte meaning status of the individual is not perceived. People with low maintenance and ordinary working hours are introduced and tallied.


Five of them work full-time , three occupy a part-time position each working 20 hours a week, and the other two each work 10 hours per week. In our hypothetical scenario, our company has the equivalent of 52.40 full-time employees. As evident, once you have the total number of hours per day, you’ll be able to pick whatever days/employees ratio you want to carry out the estimated workload.

  • Information provided by PSST, LLC concerning the Affordable Care Act is not legal advice and should not be treated as such.
  • “Population” signifies “real population“, regardless of whether the population comprises workers or students.
  • If your business meets the pay or play penalty then you will want to plan a way to provide benefits to your employees.
  • Proper calculations are crucial for the organization to ensure you’re meeting employer mandate regulations, submitting proper reporting, and avoiding costly penalties.
  • Do you want to calculate how much hiring an employee abroad will actually cost you?
  • FTE will influence how many hours employees can accrue for PTO.

I bet you feel pretty stressed right now, your head must be hurting… But don’t worry, luckily we are here for you and in this article you will find the answers to all of your questions. Any company needs to know its workforce for social, financial and strategic management reasons. The full-time equivalent is one way of looking at your company’s workforce and will allow you to measure the workload and work capacity of an employee over a year.

Some are part-time workers, others only work during certain months of the year, others have flexible schedules, others work during one project, and so on. The full time employees work 40 hours per week and 52 weeks out of the year, meaning that the number of full time hours worked on an annualized basis is 104,000 hours.

full time equivalent calculator

FTE has several different uses and several different calculation methods, depending on why you want to calculate it. It will help you plan your project work in regards to deadlines and your budget. Moreover, having accurate FTEs for all your employees will also help employers determine responsibilities towards them, their PTO rates, and whether the business is eligible for certain federal programs.

Whereas, employees that works 20 hours per week are considered 0.5 FTEs. Charlette Beasley is a writer and editor at Fit Small Business focusing on payroll.